• Human Resource Administrative Assistant - Common Area PPL

    Posted Date 1 month ago(4/25/2018 10:35 AM)
    Job ID
    2018-3977
    Location
    US-MD-Baltimore
    Venue Name
    Common Area Baltimore
    Type
    Regular Full-Time
  • Overview

    Power Plant Live! is Baltimore's premier dining and entertainment destination located just one block from the world famous Downtown Inner Harbor. Just a short walk from many downtown hotels, Pier Six Pavilion, Oriole Park at Camden Yards, Ravens M&T Bank Stadium, and other major attractions, Power Plant Live! is your one stop destination for dining, retail, and entertainment!  Amongst all of the venues we also entertain and provide food and beverage service in the common area.

     

    We are looking for an Human Resource Administrative Assistant to perform a variety of administrative duties for managers and/or staff of an assigned department and/or venue. 

    Responsibilities

    This position supports the district operations team with all phases of HR management, including recruiting, on-boarding new employees, as a direct link to payroll and supports business needs and related programs.

    • Perform full-cycle recruiting and other related duties, including performing applicant tracking, record keeping and administrative assistant plans. Assist with the implementation and embedding of a regional talent acquisition strategy that includes standardized processes and procedures for the region
    • Interpret policies and ensuring compliant processes are communicated to management and employees
    • Employee relations and grievance/conflict resolution
    • Record keeping
    • Administrative duties
    • Partner with management and employees to communicate various HR objectives and procedures in compliance with company policy, union contracts and employment law
    • Support the Director of Human Resources with internal investigations
    • Assist managers with the implementation and re-enforcement of progressive discipline and performance management plans under the management of the HR Director
    • Reviews all disciplinary actions to ensure compliance with Company policy and legal requirements
    • Distribute and draft communications, investigative reports and work effectively in conjunction with HR Director and counseling on an as needed basis
    • Act as a first point of contact for line managers and employees by providing support in regards to employee questions, inquiries and complaints
    • Provide prompt and appropriate guidance under the management of the HR Director
    • Assist Director to ensure compliance with federal, state and local employment laws, which will require an on-going commitment to continuing education and familiarity with changes in labor laws and regulations
    • Organize and participate with onboarding process for all new hires
    • Schedule and conduct training classes, such as orientation, alcohol training and Diversity for all new hires
    • Provide full cycle Worker’s Compensation case management, including ensuring timely reporting of work related accidents to the designated insurance carrier. Oversee timely completion of OSHA reporting logs
    • Oversee the required record keeping in compliance with state and federal law. Maintain appropriate tracking record keeping, and support the department with all EEO and AAP reporting
    • Oversee and facilitate training and development for employees and managers through various forums such as seminars, speaker presentations and workshops
    • Oversee the administration of all leaves, including but not limited to FMLA, work comp disability, and any other forms of leave required under state/federal law and/or corporate policy
    • Represents the Company in unemployment claim issues and attends appeal hearings
    • Represents the Company in legal proceedings and coordinates research and discovery with Corporate Counsel where necessary
    • Interface with the payroll department as well as benefit departments on payroll/benefit issues
    • Support department-wide or company- wide special projects and additional responsibilities as they present themselves whether annual (benefits open enrollment, service awards, etc) or as needed
    • Partner with all functional departments in the company to ensure proper handling of issues and concerns
    • Escalate issues to HR Director when appropriate
    • Participate in training, on-site meetings, and department wide learning opportunities as available
      • Perform job duties with minimal supervision
      • Perform other work related duties and special projects as assigned
    • Adhere to ECI and district specific policies and procedures

     

    Prepare a variety of correspondence, reports, and/or presentations which may include:

    • Gathering and summarizing information from various sources
    • Analysis and summary of data
    • Creating spreadsheets, charts, and/or graphics
    • Entering, retrieving and/or manipulating data within software programs or databases
    • Organize and expedite flow of work; follow-up on pending matters; communicate and interpret instructions; and communicate information to staff or clients in manager’s absence.  Maintain manager's appointment calendar and complete and submit expense reports; coordinate telephone/conference calls and incoming mail; set up and maintain filing systems, etc
    • Maintain an organized, clean, and professional work area
    • Identify and assist in planning for the purchasing of supplies, equipment, facilities and services necessary to maintain an efficient office
    • Complete and/or coordinate activities related to assigned projects; assist in establishing project timetables, action steps and status updates; follow-up, as appropriate, to ensure timely execution to meet established deadlines
    • May monitor and report variances to departmental budgets or track departmental spend information to help maintain operating controls
    • Promote team work and quality service through daily communications and coordination with other departments 
    • Perform other duties as assigned

     

    Good knowledge of related federal and state employment laws/regulations including ADA, FMLA, and Worker's Compensation. Must speak fluent English. Other languages preferred.

    Qualifications

    High School diploma or equivalent plus one year of office clerical experience, or an equivalent combination of education and experience.  Some college preferred.  Must speak fluent English.

     

    Job requires ability to perform the following:

    • Strong ability to provide attention to detail.
    • Carrying or lifting items weighing up to 25 pounds.
    • Use a keyboard to generate documents, correspondence, reports, presentations, etc., mostly while sitting.
    • Handling objects, products and computer equipment/keyboard.
    • Must be able to safely move about the venue and/or assigned work area
    • Use a keyboard to generate documents, correspondence, reports, presentations, etc. mostly while sitting
    • Communication skills are utilized a significant amount of time when interacting with others; demonstrated ability to interact with guests, employees and third parties that reflects highly on the venue, the brand and the Company
    • Make phone calls and use verbal communication to discuss situations with clients and employee
    • Handling objects, products, computer equipment and phone
    • Demonstrate ability to interact with clients, employees and third parties that reflects highly on the brand and the Company
    • Excellent computer skills including MS Word, Excel, Outlook, PowerPoint and proprietary record-keeping database
    • Reading and writing abilities are utilized often when compiling correspondence or performing other administrative functions
    • Basic mathematical skills are used frequently
    • Ability to apply reason and logic to complex logistic situations
    • Excellent verbal and written communication skills to support detailed report development/investigations, as well as business memos, policy summaries and necessary documentation

     

    Other:

    • Creativity, innovation and the ability to solve problems and generate viable solutions
    • Excellent computer skills including MS Word, PowerPoint and Excel.  Ability to type at least 45 WPM.
    • Reading and writing abilities are utilized often when compiling correspondence or performing other administrative functions.
    • Basic mathematical skills are used frequently.     
    • May be required to work nights, weekends, and/or holidays.

     

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